General Ledger Support Document

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4. Description Maintenance

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Click on "4. Description Maintenance" from the Main Menu and the following window will appear:

Description Maintenance

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  1. Fund Descriptions OR Fund Type Descriptions: Select between maintaining fund descriptions related to account numbers or fund types for defined funds for combined and combining reports.

Funds

If you selected "Funds," the following window will appear:

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  1. Selector: Click on a line to edit values or delete the record.
  2. Add: Click on this button to add a new line in the table. The system will test for, and automatically activate/create standard accounts (defined under the "Account" tab in "I. Installation" off the Main Menu) for all funds. If this is the case, the system will report on what it does.
  3. Delete: Click this button to delete a selected line. When you delete a Fund, the system will also ttempt to delete all Accounts related to that Fund.
  4. Report: Click "Report" to choose an output option. See the Reporting Output section below.
  5. OK: Click "OK" to save changes and return to the previous screen.
  6. Cancel: Click "Cancel" to cancel and return to the previous screen.

Fund Types

If you chose "Fund Types," the following window will appear:

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  1. Selector: Click on a line to edit values or delete the record. The Descriptions is the common fund types, and the Value is the number you are associating with that type.
  2. Add: Click on this button to add a new line in the table. The system will test for, and automatically activate/create standard accounts (defined under the "Account" tab in "I. Installation" off the Main Menu) for all funds. If this is the case, the system will report on what it does.
  3. Delete: Click this button to delete a selected line. When you delete a Fund, the system will also attempt to delete all Accounts related to that Fund.
  4. Report: Click "Report" to choose an output option. See the Reporting Output section below.
  5. OK: Click "OK" to save changes and return to the previous screen.
  6. Cancel: Click "Cancel" to cancel and return to the previous screen.

Reporting Output

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  1. PreView: Click this button to preview. Refer to GENERAL PREVIEW for more information.
  2. Print: Click this button to print. Refer to GENERAL PRINTING for more information.
  3. Print Compressed: Click this button to print the report. This is different from the "Print" option in that it will use less paper for the same report.
  4. File: Click this button to save on this computer. Refer to GENERAL FILE for more information.
  5. Cancel: Click "Cancel" to cancel and return to the previous screen.


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