General Ledger Support Document

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R. Reports Menu: 6. Revenue Report

Table of Contents

Revenue Report

The "General" tab

The "Accounts" tab

The "Export Options" tab

The "Period" tab

Click on "R. Reports Menu" from the Main Menu and the following window will appear:

Click on "6. Revenue Report" from the Reports Menu and the following window will appear

Revenue Report

The "General" tab

Layout : Normal: Reports each fund separately. Combined: Reports all funds of the same type on the same page. Combining: Reports all types in totals on the same page.
Skip Header Accounts : Header accounts are defined by incomplete account numbers. The system determines a sub-total on all accounts that match what has been defined in the header account. Selecting "Yes" removes the sub-totals.
Suppress detail to header accounts : Selecting "Yes" will cause the system to report on header accounts defined and all accounts without header accounts defined.
Suppress accounts with zero balance : You can choose to remove from reporting an account when it has a value of zero in both last year and this year for budget, actual and encumbrance.
Suppress account numbers : You can choose to remove the General Ledger account number from reporting so that only the account description is shown on the report.
Include Account Notes : Choose "Yes" to have this report include Account Notes that can be entered during Account Maintenance.
Suppress non-postable accounts w/zero balance : You can have the system remove from reporting inactive accounts that have zero like in item 4. This option stops the inactive accounts from reporting. Item 4 would stop all zero balance accounts from reporting.
Show Budget of Selected Period : The options to show the budget figure for the selected period by dividing the total budget by twelve.
Page Break After : Click to choose when a new page is started. The option for page breaks depends on the design for your chart of accounts.
Preview : Click this button to preview. Refer to GENERAL PREVIEW for more information.
Print : Click this button to print. Refer to GENERAL PRINTING for more information.
File : Click this button to save on this computer. Refer to GENERAL FILE for more information.
Cancel : Click "Cancel" to cancel and return to the previous screen.

The "Accounts" tab

Specify Fund Range : This option appears for all charts of accounts. Type in a beginning and ending fund number range to further restrict the reporting, if desired. Items 2 through 5 will vary according to the design and descriptions for your chart of accounts definitions.
Specify Group Range : Enter a beginning and ending value range to further restrict the reporting, if desired.
Specify Department Range : Enter a beginning and ending value range to further restrict the reporting, if desired.
Specify Object Range : Enter a beginning and ending value range to further restrict the reporting, if desired.
Specify Sub-Object Range : Enter a beginning and ending value range to further restrict the reporting, if desired.
Preview : Click this button to preview. Refer to GENERAL PREVIEW for more information.
Print : Click this button to print. Refer to GENERAL PRINTING for more information.
File : Click this button to save on this computer. Refer to GENERAL FILE for more information.
Cancel : Click "Cancel" to cancel and return to the previous screen.

The "Export Options" tab

Path : Type in the location of the folder you wish to save this report in when you export. You may click "Browse" to locate the folder.
File Name : Type in the name that this report will be saved as.
Export in Excel Format OR in Text Format : Click to choose whether this report will be exported in an Excel Format or in a Text Format.
Preview : Click this button to preview. Refer to GENERAL PREVIEW for more information.
Print : Click this button to print. Refer to GENERAL PRINTING for more information.
File : Click this button to save on this computer. Refer to GENERAL FILE for more information.
Cancel : Click "Cancel" to cancel and return to the previous screen.

The "Period" tab

Year : Select the year for reporting from the drop down list provided. This list includes as many years as possible stored in the system.
Show Quarter : The option to report quarterly budgets will divide the total budget by four and calculate the expenses for the three month period chosen.
Quarter : When item two or four is selected then the quarter to calculate has to be selected.
Show Quarter Budget : A column can be added to the report that reflects the quarterly budget value.
Preview : Click this button to preview. Refer to GENERAL PREVIEW for more information.
Print : Click this button to print. Refer to GENERAL PRINTING for more information.
Export : Click this button to save on this computer. Refer to GENERAL FILE for more information.
Cancel : Click "Cancel" to cancel and return to the previous screen.