Payroll Support Document
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9. Tax File Maintenance
Table of Contents
The "Federal Unemployment" tab
Click on "9. Tax File Maintenance" from the Main Menu and the following window will appear:
Tax File Maintenance
The "Federal" tab
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Withheld: These fields reflect the amounts withheld during each quarter of a calendar year.
- Deposited: These fields reflect the amounts deposited to the vendor above during each quarter of the calendar year.
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "FICA" tab
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Tax Rate: This field is shown and maintained by NEMRC.
- Max Taxable Gross: This field is shown and maintained by NEMRC.
- Max Tax Computed: This field is shown and maintained by NEMRC.
- Withheld: This field is shown and maintained by NEMRC.
- Deposited: This field is shown and maintained by NEMRC.
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "MEDI" tab
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Tax Rate: This field is shown and maintained by NEMRC.
- Max Taxable Gross: This field is shown and maintained by NEMRC.
- Max Tax Computed: This field is shown and maintained by NEMRC.
- Withheld: This field is shown and maintained by NEMRC.
- Deposited: This field is shown and maintained by NEMRC.
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "State" tab
- Withholding State: Enter the two character postal value for the state desired. These tables are maintained by NEMRC.
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Will SWT exempt employees...: When the state defined in item 1 requires reporting of wages earned even if an employee is exempt from state taxation, answer this question with a "Yes." VT for Vermont is answered "Yes."
- Withheld: This field is shown and maintained by NEMRC.
- Deposited: This field is shown and maintained by NEMRC.
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "Federal Unemployment" tab
- FUTA is not an active tax on your system.: Click here to activate Federal Unemployment Tax.
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Tax Rate: Enter the percentage rate to apply.
- Max Taxable Gross: Enter the maximum value of wages that apply to this tax.
- Max Tax Computed: Enter the maximum tax to be withheld, when left zero the system will calculate it.
- Withheld: This field is shown and maintained by NEMRC
- Deposited: This field is shown and maintained by NEMRC
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "State Unemployment" tab
- State: Enter the two character postal value for the state desired.
- Employee Withholding? OR Employer Obligation?: Check the appropriate option that defines if this is paid by the employee or the employer.
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid
- Tax Rate: Enter the percentage rate to apply.
- Max Taxable Gross: Enter the maximum value of wages that apply to this tax.
- Max Tax Computed: Enter the maximum tax to be withheld, when left zero the system will calculate it.
- Withheld: This field is shown and maintained by NEMRC
- Deposited: This field is shown and maintained by NEMRC
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "ER FICA" tab
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Tax Rate: This field is shown and maintained by NEMRC.
- Max Taxable Gross: This field is shown and maintained by NEMRC.
- Max Tax Computed: This field is shown and maintained by NEMRC.
- Withheld: This field is shown and maintained by NEMRC.
- Deposited: This field is shown and maintained by NEMRC.
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "ER MEDI" tab
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Tax Rate: This field is shown and maintained by NEMRC.
- Max Taxable Gross: This field is shown and maintained by NEMRC.
- Max Tax Computed: This field is shown and maintained by NEMRC.
- Withheld: This field is shown and maintained by NEMRC.
- Deposited: This field is shown and maintained by NEMRC.
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "Local" tab
- Locality Code: This is a user defined three character field. Use this field with consistency to optimize its use.
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Tax Rate: Enter the percentage rate to apply.
- Max Taxable Gross: Enter the maximum value of wages that apply to this tax.
- Max Tax Computed: Enter the maximum tax to be withheld, when left zero the system will calculate it.
- Withheld: This field is shown and maintained by NEMRC.
- Deposited: This field is shown and maintained by NEMRC.
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.
The "SDI" tab
- State: Enter the two character postal value for the state desired.
- Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
- AP Vendor: Enter the vendor code to which this tax is paid.
- Tax Rate: Enter the percentage rate to apply.
- Max Taxable Gross: Enter the maximum value of wages that apply to this tax.
- Max Tax Computed: Enter the maximum tax to be withheld, when left zero the system will calculate it.
- Withheld: This field is shown and maintained by NEMRC.
- Deposited: This field is shown and maintained by NEMRC.
- Cancel: Click "Cancel" to cancel and return to the Main Menu.
- OK: Click "OK" to save changes and return to the Main Menu.