Accounts Payable Support Document

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8. PO/Requisition Menu: 4. Add/Edit Requisitions

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Click on "8. PO/Requisition Menu" from the Main Menu and the following window will appear:

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Click on "4. Add/Edit Requisitions" from the Reports Menu and the following window will appear:


Add/Edit Requisitions

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  1. Loc#: Enter the location code for the requisition being processed. These codes are defined in "I. Installation" off the Purchase Orders/Requisitions Menu.
  2. Req#: If you are creating a new requisition, type in the next number, and the following field will become available:
  3. Vendor: Type in the Vendor code or click on "Find" and select from there.

The "General" tab

When you select the requisition you wish to edit, or select the vendor for a new requisition, the following fields become available:

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  1. Name: Enter the name of the vendor this Purchase Order is for.
  2. Address 1/2: Enter the address where this Purchase Order should be sent.
  3. City: Enter the City
  4. State: Enter the State
  5. Zip: Enter the Zip Code.
  6. Order Date: Enter the date that this Purchase Order was ordered.
  7. Request Date: Enter the date that this Purchase Order was requested.
  8. FOB: Enter the freight on board value.
  9. Req By: Enter who requested the purchase.
  10. Ship Via: Enter the preferred carrier.
  11. Req Dept: Enter the requesting department.
  12. Freight: Enter the carrier if delivery must be by truck.
  13. Terms: Enter the billing terms.
  14. Budget Year: Enter the budget year for this order.
  15. Fund: Enter the fund this purchase is to be paid from.
  16. Dept: Enter the department this purchase is to be paid from.
  17. Account: Enter the account this purchase is to be paid from.
  18. Purchase: Enter the purchasing agent code,
  19. Remarks: Enter any remarks to note about this purchase order.
  20. Save: Click this button to save on this computer. Refer to GENERAL FILE for more information.
  21. Save & Approve: Click this button to cause the requisition to be recorded as approved to become an actual Purchase Order.
  22. Cancel: Click "Cancel" to cancel and return to the previous screen.

The "Items/Accounts" tab

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  1. Blanket Order: If you check this box off, the screen will change. Refer to the section below for more information.
  2. Item: Enter the item number ordered.
  3. Description: Enter the description of the item.
  4. Units: Enter the number of units of each item.
  5. Price: Enter the price per unit of each item.
  6. Extended: This will display the total cost for all the units.
  7. Account: The General Ledger fund account that this Requisition Order will be paid out of.
  8. Enc: Enter a "Y" in this column to have the amount encumbered in the General Ledger, enter a "N" in this column to NOT have the amount encumbered in the General Ledger.
  9. Add: Click "Add" to add a new item to the list.
  10. Delete: Click "Delete" to delete the selected item from the list.
  11. Save: Click this button to save on this computer. Refer to GENERAL FILE for more information.
  12. Save & Approve: Click this button to cause the requisition to be recorded as approved to become an actual purchase order.
  13. Cancel: Click "Cancel" to cancel and return to the previous screen.

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  1. Blanket Order: Check this box when the Requisition Order is used for tracking dollars committed with out item quantities.
  2. Item: Enter the item number ordered.
  3. Description: Enter the description of the item.
  4. Amount: Enter the total amount committed to the reference account being used on this line.
  5. Account: The General Ledger fund account that this Requisition Order will be paid out of.
  6. Enc: Enter a "Y" in this column to have the amount encumbered in the General Ledger, enter a "N" in this column to NOT have the amount encumbered in the General Ledger.
  7. Add: Click "Add" to add a new item to the list, and fill in the appropriate information.
  8. Delete: Click "Delete" to delete a selected item from the list.
  9. Save: Click this button to Save this Purchase Order.
  10. Save & Approve: Click this button to cause the requisition to be recorded as approved to become an actual purchase order.
  11. Cancel: Click "Cancel" to cancel and return to the previous screen.


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