Land Records Support Document

Open as: PDF or Word Document

1. Add Land Records

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Click on "1. Add Land Records" from the Main Menu and the following window will appear:


Add Land Records


The General tab

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  1. Selector: Enter the names of grantors in the provided lines in the top block. Enter the names of grantees in the provided lines in bottom block.
  2. Add: Click this button next to each block, according to need, to add more grantors or grantees to the record.
  3. Remove: Click on an existing grantor or grantee line and click the appropriate button to eliminate the line from the record.
  4. Parcel number: Enter the grand list Parcel ID if appropriate for this recording.
  5. Instrument code: Enter the user defined instrument code or click the "Find" button to select from the table.
  6. Location: These location fields are user definable and should be used in a consistent fashion for each instrument code.
  7. Book: Enter the book number this transaction is recorded in.
  8. Pages: Enter the page number range this transaction is recorded on.
  9. Date: Enter the date on the written document.
  10. Book: Enter the book number of the reference, if appropriate, for this instrument.
  11. Pages: Enter the page number range of the reference, if appropriate, for this instrument.
  12. Date: Enter the date the document was received.
  13. Time: Enter the time the document was received.
  14. Amount: Enter the amount paid for recording the instrument.
  15. Date: Enter the date the fee was paid for recording the instrument.
  16. Sequence: Use the "Find" button to locate a previously recorded instrument when the current instrument is for discharging/releasing another instrument.
  17. Save: Click this button to save on this computer. Refer to GENERAL FILE for more information.
  18. Close: Click this button to close without saving changes and return to the previous screen.
  19. Return to info: Click this button to open a window to enter a return address this recording was sent back to.
  20. Miscellaneous: Click this button to open a window for filling user defined fields from Installation Maintenance.
  21. Assignments: Click this button to assign this record to another instrument.
  22. DischarGes: Click this button to relate this instrument to another instrument that recorded the discharge of the presently open record.

The "Grand List" tab

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  1. Transfer this instrument to Grand List: Check this box to transfer the below information to the Grand List.
  2. This instrument has been transferred to Grand List: This box is checked after the instrument has been transferred to the grand list. Un-check this box if you want the record to transfer again to the Grand List.
  3. Sale Price: Enter the sale price of the property.
  4. Sale date: Enter the sale date of the property.
  5. Owner: Enter the new owner's name to appear in the grand list.
  6. Address: Enter the new owner's mailing address to appear in the grand list.
  7. City: Enter the new owner's mailing city to appear in the grand list.
  8. State: Enter the new owner's mailing state to appear in the grand list.
  9. Zip: Enter the new owner's mailing zip code to appear in the grand list.
  10. Save: Click this button to save on this computer. Refer to GENERAL FILE for more information.
  11. Cancel: Click "Cancel" to cancel and return to the previous screen.
  12. Close: Click this button to close without saving changes and return to the previous screen.
  13. Delete: Click this button to delete this account and return to the previous screen.


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