Land Records Support Document

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2. Edit Land Records

Table of Contents


Add Land Records

The "General" tab

The "Grand List" tab


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Click on "2. Edit Land Records" from the Main Menu and the following window will appear:


Add Land Records

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  1. Grantors: Type in the grantor name or click the "Find" button to select from a lookup table when locating a record by Grantor Name.
  2. Grantees: Type in the grantee name or click the "Find" button to select from a lookup table when locating a record by Grantee Name.
  3. Sequence number: Type in the sequence number or click the "Find" button to select from a lookup table when locating a record by sequence number.

The "General" tab

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  1. Selector: Enter the names of grantors in the provided lines in the top block. Enter the names of grantees in the provided lines in bottom block.
  2. Add: Click this button next to each block, according to need, to add more grantors or grantees to the record.
  3. Remove: Click on an existing grantor or grantee line and click the appropriate button to eliminate the line from the record.
  4. Parcel number: Enter the Grand List Parcel ID if appropriate for this recording.
  5. Instrument code: Enter the user defined instrument code or click the "Find" button to select from the table.
  6. Location: These location fields are user definable and should be used in a consistent fashion for each instrument code.
  7. Book: Enter the book number this transaction is recorded in.
  8. Pages: Enter the page number range this transaction is recorded on.
  9. Date: Enter the date of the written document.
  10. Book: Enter the book number of the reference, if appropriate, for this instrument.
  11. Pages: Enter the page number range of the reference, if appropriate, for this instrument.
  12. Date: Enter the date the document was received.
  13. Time: Enter the time the document was received.
  14. Amount: Enter the amount paid for recording the instrument.
  15. Date: Enter the date the fee was paid for recording the instrument.
  16. Sequence: Use the "Find" button to locate a previously recorded instrument when the current instrument is for discharging/releasing another instrument.
  17. Grantor card has been printed: This box is checked after the Grantor card has been printed. Uncheck the box if you want the Grantor card printed again.
  18. Grantee card has been printed: This box is checked after the Grantee card has been printed. Uncheck the box if you want the Grantee card printed again.
  19. Save: Click this button to save on this computer. Refer to GENERAL FILE for more information.
  20. Cancel: Click "Cancel" to cancel and return to the previous screen.
  21. Close: Click this button to close with out saving changes and return to the previous screen.
  22. Return to info: Click this button to open a window to edit a return address this recording was sent back to.
  23. Miscellaneous: Click this button to open a window for filling user defined fields from Installation Maintenance.
  24. Assignments: Click this button to assign this record to another instrument.
  25. DischarGes: Click this button to relate this instrument to another instrument that recorded the discharge of the presently open record.
  26. Delete: Click this button to delete the record, a confirmation window will appear before the record is removed.

The "Grand List" tab

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  1. Transfer this instrument to Grand List: Check this box to transfer the below information to the Grand List.
  2. This instrument has been transferred to Grand List: This box is checked after the instrument has been transferred to the grand list. Un-check this box if you want the record to transfer again to the Grand List.
  3. Sale price: Enter the sale price of the property.
  4. Sale date: Enter the sale date of the property.
  5. Owner: Enter the new owner's name to appear in the Grand List.
  6. Address: Enter the new owner's mailing address to appear in the Grand List.
  7. City: Enter the new owner's mailing city to appear in the Grand List.
  8. State: Enter the new owner's mailing state to appear in the Grand List.
  9. Zip: Enter the new owner's mailing zip code to appear in the Grand List.
  10. Save: Click this button to save this information to this computer. Refer to GENERAL FILE for more information.
  11. Cancel: Click "Cancel" to cancel and return to the previous screen.
  12. Close: Click this button to close with out saving changes and return to the previous screen.
  13. Delete: Click this button to delete this account and return to the previous screen.


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