Payroll Support Document

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7. Check Reconciliation

Table of Contents


Check Reconciliation

Reconciliation: Checks tab

Reconciliation: General tab

Un-Reconciliation


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Click on "7. Check Reconciliation" from the Main Menu and the following window will appear:


Check Reconciliation

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  1. Tools to Use: Reconciliation: Select this option to record checks that have cleared the bank.
  2. Tools to Use: Un-Reconciliation: Select this option to change a check that was already reconciled and should not have been. This is often used for electronic checks that need to be re-processed.
  3. Start: Click this button to begin the process of the option 1 or 2 chosen above.
  1. Employee #: Select the Employee # for the Employee you want this report to be for.
  2. Selector: This shows you which Paytype you have selected. This is the Paytype that you will affect if you choose "Change" or "Delete."
  3. Add: Click "Add" to add a new Paytype.
  4. Change: Click "Change" to change the information for the selected Paytype.
  5. Delete: Click "Delete" to delete the selected Paytype.
  6. Void: Click "Void" to void the selected Paytype.
  7. Save: Click "Save" to save this posting, you will need to enter the check date and the check number, then you will return to the previous screen.
  8. Cancel: Click "Cancel" to cancel and return to the Main Menu.
  9. Open Employee in Maintenance: Click here to open this Employee in the "Employee Maintenance" screens. If you click "OK" or "Cancel" in these screens you will return to this screen.

Reconciliation: Checks tab

After you choose "Reconciliation" and click "Start," you will need to go to the "Checks" tab.

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  1. Checks: The tab is highlighted during the process and works according the option chosen on the General tab.
  2. Reconcile: Review the check number detail lines with your bank statement and check off those checks that appear that have cleared on a statement.
  3. Cleared Checks: This is informational to track how many have been marked and their total values.
  4. Save: Click this button to save the reconciliation of checks in the check file.
  5. Report: Click this button to choose an output option for a report of what you've just done.
  6. Cancel: Click "Cancel" to cancel and return to the Main Menu.

Reconciliation: General tab

Now go to the "General" tab.

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  1. Diskette Reconciliation: If your bank provides a diskette of cleared checks and you have defined the positions for check numbers and amounts then items 3 will become available. The information will appear here.
  2. Show Mismatches: Click this button to report a list of checks cashed for amounts other than expected or checks cashed that are not on file.
  3. Reconcile Diskette Now: Click this button after establishing the setting from item 1 to begin processing data from a diskette provided by the bank.
  4. Cleared Checks: This is informational to track how many have been marked and their total values.
  5. Save: Click this button to save the reconciliation of checks in the check file.
  6. Report: Click this button to choose an output option for a report of what you've just done.
  7. Cancel: Click "Cancel" to cancel and return to the Main Menu.

Output

After you click "Report" the following window will appear:

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  1. PreView: Click this button to preview this report. Refer to GENERAL PREVIEW for more information.
  2. Print: Click this button to print this report. Refer to GENERAL PRINTING for more information.
  3. Print Compressed: Click this to print the report. This is different from the "Print" option in that it will use less paper for the same report.
  4. File: Click this button to save this report on this computer. Refer to GENERAL FILE for more information.
  5. Cancel: Click "Cancel" to cancel and return to the Main Menu

Un-Reconciliation

After clicking "Start" the following notice will appear:

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Un-Reconciliation: Checks tab

After you choose "Un-Reconciliation" and click "Start," you will need to go to the "Checks" tab.

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  1. Checks: The tab is highlighted during the process and works according the option chosen on the General tab.
  2. Reconcile: Un-check the box on the detail line for the check or checks to be removed from the reconciliation.
  3. Save: Click this button to save the reconciliation of checks in the check file
  4. Cancel: Click "Cancel" to cancel and return to the Main Menu.


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