Payroll Support Document

9. Tax File Maintenance

Table of Contents

Tax File Maintenance

Click on "9. Tax File Maintenance" from the Main Menu and the following window will appear:

Tax File Maintenance

The "Federal" tab

Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Withheld: These fields reflect the amounts withheld during each quarter of a calendar year.
Deposited: These fields reflect the amounts deposited to the vendor above during each quarter of the calendar year.
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "FICA" tab

Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Tax Rate: This field is shown and maintained by NEMRC.
Max Taxable Gross: This field is shown and maintained by NEMRC.
Max Tax Computed: This field is shown and maintained by NEMRC.
Withheld: This field is shown and maintained by NEMRC.
Deposited: This field is shown and maintained by NEMRC.
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "MEDI" tab

Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Tax Rate: This field is shown and maintained by NEMRC.
Max Taxable Gross: This field is shown and maintained by NEMRC.
Max Tax Computed: This field is shown and maintained by NEMRC.
Withheld: This field is shown and maintained by NEMRC.
Deposited: This field is shown and maintained by NEMRC.
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "State" tab

Withholding State: Enter the two character postal value for the state desired. These tables are maintained by NEMRC.
Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Will SWT exempt employees...: When the state defined in item 1 requires reporting of wages earned even if an employee is exempt from state taxation, answer this question with a "Yes." VT for Vermont is answered "Yes."
Withheld: This field is shown and maintained by NEMRC.
Deposited: This field is shown and maintained by NEMRC.
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "Federal Unemployment" tab

FUTA is not an active tax on your system.: Click here to activate Federal Unemployment Tax.
Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Tax Rate: Enter the percentage rate to apply.
Max Taxable Gross: Enter the maximum value of wages that apply to this tax.
Max Tax Computed: Enter the maximum tax to be withheld, when left zero the system will calculate it.
Withheld: This field is shown and maintained by NEMRC
Deposited: This field is shown and maintained by NEMRC
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "State Unemployment" tab

State: Enter the two character postal value for the state desired.
Employee Withholding? OR Employer Obligation?: Check the appropriate option that defines if this is paid by the employee or the employer.
Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid
Tax Rate: Enter the percentage rate to apply.
Max Taxable Gross: Enter the maximum value of wages that apply to this tax.
Max Tax Computed: Enter the maximum tax to be withheld, when left zero the system will calculate it.
Withheld: This field is shown and maintained by NEMRC
Deposited: This field is shown and maintained by NEMRC
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "ER FICA" tab

Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Tax Rate: This field is shown and maintained by NEMRC.
Max Taxable Gross: This field is shown and maintained by NEMRC.
Max Tax Computed: This field is shown and maintained by NEMRC.
Withheld: This field is shown and maintained by NEMRC.
Deposited: This field is shown and maintained by NEMRC.
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "ER MEDI" tab

Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Tax Rate: This field is shown and maintained by NEMRC.
Max Taxable Gross: This field is shown and maintained by NEMRC.
Max Tax Computed: This field is shown and maintained by NEMRC.
Withheld: This field is shown and maintained by NEMRC.
Deposited: This field is shown and maintained by NEMRC.
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "Local" tab

Locality Code: This is a user defined three character field. Use this field with consistency to optimize its use.
Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Tax Rate: Enter the percentage rate to apply.
Max Taxable Gross: Enter the maximum value of wages that apply to this tax.
Max Tax Computed: Enter the maximum tax to be withheld, when left zero the system will calculate it.
Withheld: This field is shown and maintained by NEMRC.
Deposited: This field is shown and maintained by NEMRC.
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.

The "SDI" tab

State: Enter the two character postal value for the state desired.
Liability Account: Enter the General Ledger Liability account to post withholding amounts in to. You may click "Find" to locate the account in the look up table.
AP Vendor: Enter the vendor code to which this tax is paid.
Tax Rate: Enter the percentage rate to apply.
Max Taxable Gross: Enter the maximum value of wages that apply to this tax.
Max Tax Computed: Enter the maximum tax to be withheld, when left zero the system will calculate it.
Withheld: This field is shown and maintained by NEMRC.
Deposited: This field is shown and maintained by NEMRC.
Cancel: Click "Cancel" to cancel and return to the Main Menu.
OK: Click "OK" to save changes and return to the Main Menu.