Payroll Support Document

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R. Reports Menu: 1. Detail Posting Register

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Click on "R. Reports Menu" from the Main Menu and the following window will appear:

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Click on "1. Detail posting register" from the Reports Menu and the following window will appear:


Detail Posting Register

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  1. Status: The system will default to the status option found in the posting file. Calculation is a step in processing Payroll and is run from the Main Menu. It is possible to have posting records of both status' in the file at the same time.
  2. Range: Select the scope of records for reporting.
  3. Include employer taxes?: This is only available after calculation. The report can include the expense lines for the employer taxes and that is the default.
  4. Employee #: This option is only available for the "Individual" range. Select the Employee # for the employee you want this report to be for.
  5. Department: This option is only available for the "Department" range. Select the Department you want this report to be for.
  6. Order: Employee number: This will report the data by the assigned employee number.
  7. Order: Name: This will report the data by the employee last name then first name.
  8. Order: Department/Name: This will report the data by the assigned department number for the employee then last/first name.
  9. Order: Department/EE Number: This will report the data by the assigned department number for the employee then their assigned employee number.
  10. Subtotal after each department?: When order by option 8 or 9, you may get a sub-total value on the report. Larger organizations use this feature to cross check entries.
  11. Include employee detail?: This will report all activity recorded for each employee. The report will provide only sub-totals by department and/or totals when unchecked.
  12. Include G/L accounts?: The report can show the General Ledger posting accounts for each pay code as an option when employee detail is selected.
  13. Use Valentines format (More Employees Per Page): The options reports in a layout with smaller print and more columns so the length of the report can be shorter. It happened to be programmed on Valentines Day and thus the name.
  14. Preview: Click this button to preview this report. Refer to GENERAL PREVIEW for more information.
  15. Print: Click this button to print this report. Refer to GENERAL PRINTING for more information.
  16. File: Click this button to save this report on this computer. Refer to GENERAL FILE for more information.
  17. Cancel: Click "Cancel" to cancel and return to the previous screen.


Last updated: 1/5/2010

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